Integrated Travel Management System
From Business Travel Limited
- The ultimate in Travel and Expense Management
Interested in more detail ? - Download a White Paper
"Controlling and Reducing the Cost of Business Travel" .... here
Integrated Travel Management System (ITMS)
- A coherent, integrated, comprehensive, functionally rich, web-based system for managing all facets of an organisation’s travel requirements
- Provides great benefits in efficiency, effectiveness and flexibility
- Delivers substantial, measurable dollar savings
- Greatly assists reconciliations, expense management and analysis of travel costs
- Accessible - by everyone who needs the information
- Supported by professional travel management services from Business Travel Limited
- No cost, low impact, simple start-up
- Benefits are available immediately
In today’s business climate, it has never been more important to manage budgets carefully. With travel being an ever-climbing cost, management is usually looking closely at how to control and reduce the total spend on fares, accommodation and associated services.
However, there is also a need to understand the costs involved with the internal business processes surrounding reservations, policy compliance, authorisation and expense management. According to published research by organisations like Amadeus, (world’s largest Global Travel Distributor) attention to the streamlining of these processes can show considerable savings which generally go straight to the bottom line.
Current research indicates that a more holistic approach is required, rather than just concentrating on fares as the primary cost. While airfares are frequently decreasing due to competition, accommodation and peripheral costs are increasing.
Accordingly, the broader areas which organisations should scrutinise in order to optimally reduce the total cost of travel are:
- Increased use of on-line booking tools (This can provide the lowest possible transactional cost for the purchase of travel).
- Greater Travel Policy compliance (travellers sticking to the rules)
- Greater enforced use of preferred suppliers (discounts and negotiated rates, particularly with hotels and rental car suppliers)
- Automation of expense management
- Streamlining internal workflows, disciplines and processes, through use of technology
Features and Benefits of ITMS
Economical - The system provides the lowest possible transactional purchase price for travel because:
- Organisations can do their own bookings for domestic and trans Tasman travel. This means that the travel agent is required less and service fees are lower.
- The system shows all airlines and all classes of fare on a single screen, allowing the travel co-ordinator to choose the cheapest fare on the day easily
Compliant - Your company’s Travel Policy is “embedded” in the system, providing the vehicle for greater policy compliance
Preferred Suppliers - hotels and rental cars can be added to the booking, using special negotiated rates. This provides the vehicle to ensure compliance with preferred suppliers and the resulting savings
Streamlined - An automated “Authorisation Work-flow”, ensures that costs, reasons for travel and cost centres are known and allocated before the Authoriser grants approval for the trip
Flexible - Bookings can be amended or cancelled at any time prior to ticketing
Accessible - the system is available to your Travel Co-ordinators and travellers 24 x 7
Comprehensive - every booking, including domestic and international bookings, can be seen in the system by your co-ordinators and managers. This means that the on-line reporting also covers the total travel spend, over all companies and Cost Centres
Functional - itineraries can be viewed, emailed, printed and texted, or viewed on Your Personal Travel website. Travellers get access to their travel plans anywhere in the world, live over the Internet and always up to date. As you advise us of changes to your plans they are automatically updated on your own personal travel website. Should flights be delayed or rescheduled, your website will be updated automatically.
Accountable - extra costs and expenditure, such as parking, meals, taxis, entertainment etc, can be incorporated into the cost of the booking and updated when the bills come in, thus providing better overall reconciliation and expense management.
Outstanding Service Levels - BTL operates under a Service Level Agreement (SLA) which is agreed with each client and by which we are prepared to be measured for our quality of service.
Available - 24 Hour Service If something happens while you are away and you need help, Who are you going to call ? The answer is Business Travel. Because we understand the needs of business travellers, we operate 24 x 7. If something goes wrong, we're on your case straight away. Any changes we make for you will be reflected on your personal website simultaneously.
